April 26 2013

Word formatting trick

by Barbie in Formatting, Microsoft Word

There’s nothing more tedious than taking out paragraph returns line by line, which is a task we often have to do when a document is formatted improperly. Say you have a single-spaced manuscript with a return between paragraphs, and you now need it to be double spaced without any returns between paragraphs.

Here’s a Word shortcut that will reformat your document in one click:

  • Select Ctrl+H.
  • Find: ^p^p
  • Replace: ^p
  • Click Replace All.

This command will eliminate the extra spaces after each paragraph. Then, just reset the line spacing to double, and you’re good to go! A tedious task that could take hours now takes seconds.