February 7 2012

Inserting page numbers in Word

by Barbie in Microsoft Word

A client recently asked us for a tutorial of how to insert page numbers in Word, and since this information is useful for anyone working in the program, we thought we’d share!

How to Insert Page Numbers

When you are using different types of numbering schemes (e.g., Roman numerals for the frontmatter and Arabic numerals for the body), you need to insert a section break between those sections.

Here’s how to insert a section break:

  1. Go to the Page Layout tab.
  2. Place your cursor where you want the break to occur (e.g., at the end of the Table of Contents but before Chapter 1).
  3. Click on the “Breaks” button.
  4. Choose “Section Breaks>Next Page.”

Once you have your section breaks in place, you can insert page numbers into each section. Here’s how:

  1. Double-click in the header or footer where you will place the page number.
  2. Select the Page Number button.
  3.  Choose the location (Top of Page or Bottom of Page) for the page number and the  proper alignment.

The number should appear in the header and footer in the format you selected. However, the number might not be right. If it needs to be changed, do the following:

  1. Choose the Page Number button again.
  2. Go to Format Page Numbers.
  3. Choose the number format in the drop-down box at the top of the dialog box. This is where you’ll choose if you want Roman or Arabic numerals.
  4. Select the radio button that corresponds to your numbering scheme. You will either “Continue from previous section” (choose this if you want the numbering to carry over from section to section) or “Start at” and select the page number to start with (choose this if you are switching numbering between sections).
  5. Click OK once you’ve made your selections, and your page numbers will be properly formatted.